Thursday, August 16, 2018
The Office of the
Clerk and Register of Deeds
What is E-Recording
E-Recording is the process of submitting documents for recording online and having them reviewed, recorded and returned back to the submitter electronically.
Send: Submitter electronically prepares or scans, uploads and submits documents through a web-based service for recording.
Receive: The Register of Deeds or recording jurisdiction receives the documents electronically for processing.
Review: The documents are reviewed by the Register of Deeds. Should they find any errors, the documents will be rejected and returned back to the submitter for correction.
Record: After the documents have been reviewed and approved, the documents will be processed, stamped and officially recorded with the Register of Deeds.
Return: The Register of Deeds returns the stamped, recorded document back to the submitter electronically, notifying them that the documents have been recorded.
E-Recording is available for all document types in Calhoun County utilizing our vendor, Simplifile. This process includes Warranty Deeds which require County Treasurer Tax Certification.
Most documents are recorded within a few hours of receipt unless Tax Certification is required at which time the documents are sent electronically to the County Treasurer for review.
Contact Simplifile at 1.800.460.5657 or www.simplifile.com to register as a consumer.
Simplifile provides demonstrations and training.